When you have a lot on your plate, it’s easy to get overwhelmed. Everything can start piling up, and suddenly you don’t know which project to tackle first. 

Instead of panicking, try using some project management tools. These can break down your workload, so you know exactly what needs to be done. 

And don’t worry about searching for the right one, because we’ve had a look round for you. 

Here are our picks for the best project management tools for individuals:

  • Asana
  • Evernote
  • Trello

Why you should use project management tools

Keeping track of your schedule can be a nightmare if jobs keep coming through. Sometimes, a job can come through late but needs a really fast turnaround. Do you place this before or after another job? 

If your projects aren’t organised and detailed, it’s impossible to know what you can shuffle around. 

A project management tool does all the hard work for you. They can show you when certain tasks have to be completed, and how long they’ll take. 

So if you’ve noticed that your business could really benefit from using a project management tool, then scroll on. 

Best project management tools for individuals

To save you the time and energy of searching for a suitable project manager, we’ve had a look at some of the best ones. Keep reading for our top choices. 


Are you the type of person that needs to write down every detail of a job? If so, then Asana might be the choice for you. 

It has a couple of different ways for you to stay organised, including list view, timeline, and boards. Each of these overviews are designed to give you a clear and direct knowledge of which projects you have on the go. 

An additional feature that works great for project management is including milestones for each task. These act as checkpoints, so you can more accurately estimate if a job will finish on time or overrun. 

Letting a client know ahead of time can improve their trust, whereas letting them down unexpectedly is generally seen as poor business management

The app also integrates with over 200 different apps and platforms, including a variety of file sharing and communication tools. This level of integration means that once properly set up, your processes should become more streamlined

Depending on your business model, you may need either the free basic plan, or the premium at £9.49 a month. You can always upgrade your choice later if need be. 


There’s a reason Evernote is marketed towards students, and that’s one reason why you should be using it. The design and functionality is incredibly simple and user-friendly, plus you can create an account for free. 

But if you’re under the impression that it can’t handle a professional workload, think again. Even Forbes recognises how useful of a tool it is for all types of businesses. Here’s what they had to say:

“Evernote is a powerful tool that can help executives, entrepreneurs and creative people capture and arrange their ideas. All you have to do is use it.”

Since they’re a cloud-based app too, you can access your notes and scheduling from multiple devices, like phones or laptops. This makes it easy to create a job list at the start of your day, and then check things off on your phone as you go. 

Plans are free, £5.99 or £7.49 a month.


After a fun, colourful project manager? Try out Trello. While targeted at teams, it works really well for solo projects too. With a focus on ‘boards’, it can make it easier to see exactly what tasks you have. 

These boards help break down each task into stages, with timelines and statuses. This sort of overview can make organising projects much easier, especially big ones with multiple stages

Trello is highly customisable. It lets you organise your goals and tasks in a way that suits your style, but it can be difficult to get used to. Also the free version doesn’t have a calendar, which can make it hard to see all upcoming deadlines.

Plans are priced at free, $5 (£3.80), or $10 (£7.60) a month. 

Budgeting for new tools

Of course, not all project managers are available for free. Your current budget might dictate which tool you can choose, so it’s important to know exactly how much you can spend. 

That’s where the Countingup app comes in handy. As a two-in-one business current account and accounting software, it has various tools and features to make financial management a breeze. 

Interested in learning more?
Download the app for free.